What does Calimatic do for learning centers?

It runs the business and the teaching in one place: online enrollment, scheduling, automated billing, CRM and a parent portal, plus an LMS, assessments and virtual classes.

Can I schedule 1-on-1 and group sessions?

Yes. The scheduler handles recurring classes, instructor availability and rooms, and staff can book make-up classes from the attendance screen.

Can parents register and pay online?

Yes. Families find classes on your website, check out several children in one cart and set up tuition autopay.

How much does Calimatic cost for a learning center?

Calimatic has a free Basic plan for up to 5 users. Essentials is $49 per month ($39 per month billed yearly) for up to 50 users and comes with a 14-day free trial, no credit card required. Professional is $175 per location per month ($140 billed yearly) or $1 per student, and Enterprise is custom-priced.

Can I switch to Calimatic from my current software?

Yes. Calimatic supports data import, so families, students, programs and classes exported from your current system can be brought across, and guided onboarding helps you check the result. Our switching guide at calimaticedtech.com/switch walks through the steps.

Learning Centers & Academies

Learning Center Management Software

Streamline scheduling, billing, and student management while delivering exceptional learning experiences. Our all-in-one platform helps you grow your academy with ease.

yourbrand.com/today

Today

Front desk · Downtown campus · Tue, Mar 10

Search families, classes…

Checked in

46 / 52

Make-up credits

Payments due

$1,240

Trials today

TimeSessionInstructorRoomStatus

3:30Piano 1:1 · Ava M.Mr. ChenStudio 2Checked in

3:30Algebra tutoring · GroupMs. PatelRoom B5 of 6 in

4:00Ballet Level 1Ms. LaurentDance hall1 make-up

4:15Guitar 1:1 · Liam C.Mr. OrtizStudio 1Trial

4:30Reading LabMs. RiveraRoom CStarts soon

5:00Art Studio · Ages 7–9Ms. KimStudio 39 of 10 seats

5:30Violin 1:1 · Noah P.Mr. ChenStudio 2Upcoming

Needs attention

Zoe missed Ballet

Make-up booked Thu 4:00

Card expiring

Kim family · update link sent

Trial at 4:15

Liam · Guitar · first visit

Recital sign-ups

38 of 45 students

Make-up bookedZoe · Ballet · Thu 4:00 PM

Tuition collected$9,860 by autopay this morning

Challenges We Solve

Common challenges faced by learning centers & academies that Calimatic addresses.

Manual scheduling and class management consuming hours daily

Disconnected systems for billing, attendance, and communication

Difficulty tracking student progress across multiple programs

Inefficient enrollment processes losing prospective students

Features That Matter

Key Calimatic features designed for learning centers & academies.

Admissions & Enrollments

Streamlined enrollment process with online applications and automated workflows.

Classes & Events

Schedule and manage classes, workshops, and special events with ease.

Billing & Payments

Automated invoicing, payment processing, and financial reporting.

CRM

Track leads, manage relationships, and improve conversion rates.

Use Cases

How different types of learning centers & academies use Calimatic.

Tutoring Centers

Manage 1-on-1 and group tutoring sessions with smart scheduling.

Music Schools

Handle instrument lessons, recitals, and practice room bookings.

Art Studios

Organize classes, manage supplies, and showcase student work.

Dance Academies

Schedule dance classes, manage costumes, and organize recitals.

Learning Centers & Academies: FAQs

Common questions from learning centers & academies evaluating Calimatic.

Ready to transform your learning centers & academies?

Start your free trial today and see the difference Calimatic can make.

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